Mesalain · Onboarding
Here's What We Need From You
To set up your Mesalain Payroll Command Center and deliver maximum value from day one.
01
Employee List
- Employee names
- Position
- Department
- Hourly or salary
- Supervisor
- Active/inactive status
02
Payroll Schedule
- Weekly or bi-weekly schedule
- Pay period dates
- Payroll processing date
- Pay date
03
Current Timesheet Data
- Employee name
- Date
- Hours worked
- Overtime hours
- PTO hours
- Holiday hours
04
Supervisor Structure
- Who reviews employee hours?
| Employee | Supervisor |
|---|---|
| John Smith | Allen |
| Sarah Jones | Kelly |
| Mike Davis | Rob |
05
Departments
- Schools
- Hotels
- Corporate
- Operations
- Administration
06
Payroll Rules
- Overtime rules
- Bonus structure
- Holiday pay rules
- PTO policies
- Special payroll exceptions
07
Contractor Information
If applicable:
- Contractor name
- Company
- Pay amount
- Frequency
08
Payroll History
- Please send the last 3 months of payroll reports.
- This helps us establish trends and create your Payroll Command Center.
09
Current Payroll Process
- 1Employee submits hours
- 2Supervisor approves hours
- 3Payroll review
- 4Owner approval
- 5Payroll processed
10
Biggest Payroll Headaches
- Missing hours
- Late approvals
- Overtime surprises
- Contractor tracking
- PTO issues
- Manual corrections
- Last-minute changes
Files Requested
Employees.xlsx
Employee list
Payroll History.xlsx
Last 3 months
Current Timesheets.xlsx
Current pay period
Departments.xlsx
Department list
Payroll Rules.docx
Policies and exceptions
Once We Receive Everything
We'll build your Payroll Command Center with:
Payroll Readiness Score
Missing Hours Alerts
Pending Approvals Dashboard
Overtime Monitoring
Contractor Tracking
Weekly Payroll Brief
Recommended Actions
Payroll Packet Builder
Exposure Amount
And more…
Our Goal
Help your team spend less time chasing payroll issues and more time running the business.
Questions?
We're here to help every step of the way.